Pont Grande-Duchesse Charlotte, Luxembourg

Fund administration services

Fund set-up
  • Entity incorporation
  • Registered office
  • Bank account opening
  • Completion of Register of Beneficial Owners
Fund accounting and reporting
  • Maintenance of full accounting records of the fund in Lux GAAP (or other relevant GAAP)
  • Calculations of fees, accruals, waterfalls and carried interest
  • Management of periodic reports and annual financial statements
  • Audit assistance
  • Regulatory reporting
  • Preparation of investor capital account statements
  • Calculation of the net asset value
  • AIFMD Annex IV reporting
Central administration and corporate
  • Organisation and documentation of fund’s boards and shareholders’ meetings
  • Minutes drafting
  • Liasing with third parties (i.e. bank, notary, lawyers etc.)
Transfer Agency, Capital call and distribution management
  • Maintenance and update of the fund’s files and register
  • Investor relations support
  • Draft capital call letters, calculate contributions
  • Monitor bank accounts for receipt of contributions, follow-up with investors
  • Draft distribution letters, calculate distribution amounts
  • Calculate waterfall for allocation to investors, prepare bank wires/cheques

General Partners and SPVs services

Vehicle set-up
  • Accounting in local GAAP
  • Entity incorporation
  • Registered office
  • Bank account opening
  • Provision of directors
  • Completion of Register of Beneficial Owners
Accounting and reporting
  • Accounting in Lux GAAP (or other relevant GAAP)
  • Interim management accounts
  • Consolidated and group reporting
  • Statutory financial statements
  • Regulatory reporting
  • Audit assistance
Corporate secretary
  • Coordination of board activities
  • Organisation of shareholders meetings
  • Maintenance of statutory records
  • Maintenance and update of the share register
  • Undertake legal publications

RC/Compliance services

  • GoAml registration
  • Completion of the annual AML/CTF questionnaire
  • Annual RC report
  • Quarterly reporting to the Board of the fund
  • Draft and implement AML policy
  • Support in the preparation of the ML/TF risk appetite
  • Implement AML/CTF monitoring plan for the fund
  • Annual AML/CTF training for the fund’s board members

Depositary services

Safe-keeping duties regarding record-keeping and ownership verification
  • Independent record of non-financial instruments (“other assets”)
  • Initial and ongoing verification of existence and ownership of other assets
  • Monitoring of financial instruments in custody
  • Reporting and information flows
  • Independent reconciliation of depositary registrar with third parties
Cash monitoring
  • Daily review of the cash flows
  • Quarterly reconciliation of cash accounts
  • Reporting and information flows
  • Review and validation of payments
Oversight duties
  • On the subscriptions and redemptions
  • On the fund valuation
  • On the carried interest calculation
  • On the investment restrictions
  • On distributions
  • On the timely settlement of transactions
Reporting
  • Annual ownership confirmation sent to board and auditors
  • Quarterly reporting to the board of the fund.